Summer has traditionally been a fairly slow season for job seekers. In previous issues of “Your Career Advocate,” we’ve discussed how to take advantage of the “Summer Job-Search Doldrums,” and actually use this period to your advantage! Many clients have taken our advice to heart, and have generated great successes throughout the Summer months.

Now that September has almost arrived and we will be moving into Fall, it’s time to ask what YOU did over the Summer to update your resume and other documents in your “Career Portfolio.” If your answer is “Nothing,” then the time is NOW to “get caught-up” and bring your resume up-to-speed.

With this in mind, let’s go back to basics. Here is an overview of your resume’s building blocks. Following the structure below will ensure that your resume will work hard for you this Fall and throughout the rest of the year:

Elements of a Professional Resume

Regardless of format (chronological, functional, etc.), every resume will be composed of some standard sections. Resumes of experienced professionals should generally be two pages long. Below is a quick guide to the main elements that should be included in every resume.

Personal Information – Always include your full name, address, phone number, e-mail address – as well as a cell phone number and fax number (if you have one). At the top of the second page, be sure to include just your name again, along with the page number.

Summary – A brief statement of who you are, where you’re “coming from,” and what strengths and expertise you have to contribute to an organization. Five or six lines maximum. This will target and focus the reader on where you might fit into their organization. The content of your Summary must be oriented toward the benefits and contributions you offer as a professional. (You can think of the Summary as the “headline” in an article. If the reader is captivated by the “headline,” they’ll go on to read the body of the “article!”)

If you would like to read this entire article, click here.

Debrief After Your Interview

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There is rarely, if ever, a time when you will be hired following just one interview. You will typically go through multiple rounds of interviews for any position. Conducting your own formal, written debrief after the interview will give you the information you need to refine and improve your performance for the future.

Consider the following strategies for a comprehensive debrief of your interviews:

Interview preparation:

Were you well prepared for your interview? Did you know enough about the company, the industry, the job, their financial health, and who would be doing the interviewing? Did you read the latest news about the company, and were you aware of their latest successes and largest challenges? Did you develop 5-7 insightful questions to ask?

How well did you manage the interview?

Did you arrive on time, properly dressed, and carrying the right items? Were your body language, energy level and listening skills good? Did your create an engaging conversation? Did you express interest in the job and thank the interviewer for his or her time? Did you “leave behind” the appropriate materials about yourself?

How well did you handle the interviewer’s questions?

Had you anticipated and prepared for the questions? Did any questions surprise you or “trip you up?” Did you answer as many questions as possible using success stories?

How confident and relaxed were you?

How confident and relaxed were you going into the interview. How nervous were you during the interview? What could you have done differently, to reduce your anxiety about the interview?

How good was the interviewer?

Was the interviewer prepared, and did he or she manage the interview well? Did he or she describe the job requirements, listen well, and answer your questions? Did the interviewer put you at ease and establish good rapport? What kind of interviewer do you respond to most positively?

Positives vs. Negatives:

What three or four things did you do particularly well, that you want to continue doing? What three or four things did you do poorly that need to be improved for future interviews? What things did you NOT do or say, that you would like to include at future interviews?

Debriefing your interviews on a consistent basis can be challenging, because you have to evaluate your own performance – and it’s difficult to be objective. However, by reflecting on your performance in the above areas, particularly in writing, you will be focused and ready to “ace” your next round of interviews at the same company or another company!

More Career Resources

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For those of you who are still in the trenches of the job search, here is a tool that might be useful: the Star:Candidate For Hire group on LinkedIn.

It’s an amazing array of job listings, helpful tips, and a supportive network. If you have a LinkedIn account, check it out.

Career GPS Self-Assessment

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Our free Career GPS Self-Assessment helps you determine where you are on the road to career success and satisfaction. This brief exercise identifies some of the strengths and weaknesses of your career plan, and suggests the resources that might be most helpful to maximize your success!

To register and receive our free Career GPS Self-Assessment, click here.



As conclusion to yesterday’s discussing regarding interview questions that you can ask on your next interview, here are additional questions to keep in mind?

  • What would you like done differently by the next person who fills this position?
  • How can I most quickly become a strong contributor within the organization?
  • How will my performance be evaluated, and at what frequency?
  • What are the most challenging aspects of the job for which I am being considered?
  • How are loyalty and hard work rewarded at this organization?
  • How would you define or describe your own management style?
  • What are the strengths and weaknesses of my prospective subordinates, as you see them?
  • With whom will I be interacting most frequently, and what are their responsibilities? What will be the nature of our interaction?
  • What would the limits of my authority and responsibility be?
  • What particular things about my background, experience, and style interest you?
  • What makes you think I’ll be successful? What causes you concern about my candidacy?
  • What freedom would I have to act and what budget would be available to me for: (a) changes in staffing, promotion, salary increases; (b) use of consultants, requesting or purchasing software and hardware systems, capital for new ideas and approaches; (c) changes within my area regarding policies, procedures, practices, performance, and expectations?
  • How do you like your people to communicate with you? (verbally, in writing, informally, in meetings, by phone, voicemail, e-mail, only when necessary?)
  • What are some of your longer-term objectives?
  • Why did you join this company? Why have you stayed?
  • Now that we’ve had a chance to talk, how does my background measure-up to the requirements of the job? To the other candidates?
  • Am I being seriously considered for this position?
  • Where are you in the process? What’s our next step?
  • If I don’t hear from you within (time period), would it be ok to call you?

Prepare thoroughly for your interviews by studying and practicing both your answers and your questions. The time you invest in this process will definitely pay-off with more – and better – job offers!

Interested in reading Interview Questions You Can Ask in its entirety? You may do so here.

Career Tips Video

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For a quick video packed with job search and career tips, visit my web site and click on the video player in the lower left corner.

Sign up for a free job search toolkit

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Just a quick reminder that you can download a free Job Search Survival Toolkit with plenty of valuable information to help you succeed. You can get it here by signing up in the box below my picture. Cheers!

Free audio download for career success

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I wanted to let you know that I’m now offering my 7-part “Career Success Audio” program for free. Normally it costs over $40, but since the job market continues to be such a challenge, I wanted to give everyone a chance to listen to it at no charge.

This audio series will get you on track by laying the groundwork for your career success. For all the details and an easy download, visit www.careersuccessaudio.com.

I honestly don’t know how much longer I’ll be able to offer “Career Success Audio” for free, so be sure to sign-up as soon as you can. And if you know someone else who could use the guidance, feel free to forward the link to them: www.careersuccessaudio.com.

Thank you!

IIBA GPC Meeting – Focus on Job Seekers

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Are you a Business Analyst? Come join us at Penn State Great Valley Conference Center in Malvern, PA for a Focus on Job Seekers.

There will be 2 presentations:

1) Chapter Sponsor, MISI Company, will share Business Analyst Market Trends and

2) Ford R. Myers, President of Career Potential, LLC, will present “20 Habits of Highly Effective Job Seekers in a Down Market”. Ford is the author of two books: “The Ultimate Career Guide” and “Get the Job You Want, Even When No One’s Hiring”. More information is available at: careerpotential.com and fordmyers.com

Registration begins at 5:30pm. Meeting begins promptly at 6:00pm.

Find more detail and registration information for this event at the following website: http://www.philadelphia.theiiba.org/index.php/chapter-events/event-listing/details/21-annual-general-meeting-and-members-forum

Starts: Wednesday February 24, 2010, 05:30PM
Ends: Wednesday February 24, 2010, 08:15PM
Location: Penn State University, Great Valley, Conference Center
30 E Swedesford Rd, Malvern, PENNSYLVANIA 19355 US
Price: IIBA GPC Members Free; Guests $15
Website: http://www.philadelphia.theiiba.org
Industry: information technology and services
Intended For: Business Analyst, Project Manager, IT Manager, Systems Analyst, Business Systems Analyst, Program Manager, Product Manager
Organization: IIBA Greater Philadelphia Chapter

Creating Your Career Transition Binder

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If you’re in job search mode, you should create a binder – your very own Career Transition Binder. I’ve found that there are two types of job seekers: those who create a binder to keep track of all their networking, interviewing, career documents, lists, and contacts in one place – and those who don’t.

Guess which group tends to make more progress, get more interviews, land great jobs more quickly, and negotiate better deals? Yup – the binder people!

Think you can track and manage all this information “electronically” – on your Smart Phone, PDA or Netbook? Think again! I’ve had plenty of technology-savvy clients try to do this, but it never works. They ALWAYS wind-up using a paper-based organization system, in the form of their own Career Transition Binder.

Your Career Transition Binder will help keep you organized and allow you to know where everything is. Think of it as “Command Central” for your entire career transition campaign. After all, you need to take your career transition as seriously as any REAL job you’re ever going to have. Treat it like a work project!

People who create and use their Career Transition Binder find themselves taking it everywhere they go – to the library, to coffee shops, to networking meetings. Sometimes, they even take it on interviews.

It’s wise to set-up this system early – before you need it. Before you’re drowning in handwritten scraps of paper, notes to yourself on the backs of envelopes, loose business cards of people you’ve met, and stray Post-It® Notes.

Go to your favorite office supply store and get a few 2-inch, heavy-duty, “D-ring” professional binders. Buy a 3-hole punch, and multiple sets of divider tabs. The following list provides the suggested sections for organizing your Career Transition Binder. Adapt it as you see fit:

• Accomplishment Stories
• Positioning/Departure Statements
• Professional Biography
• Target Companies
• Contact List
• Networking Contacts
• Professional Reference List
• Letters of Reference
• Resume
• Self Assessments
• Networking Agenda/Script
• Networking Records and Notes
• Follow-up Tracking System
• Copies of Written and E-mail Correspondence
• Master List of All Jobs You’re Actively Pursuing
• Interview Notes
• Articles and Research
• Job Postings
• Recruiters
• Ideas/Notes
• Inactive Section (Don’t throw anything away!)

Once you’ve built your Career Transition Binder, keep re-organizing and re-prioritizing the documents as you make progress and as new opportunities arise. This will serve as your portable, 3-dimensional “database” and job search pipeline, so you’ll always know where you stand and what’s next with any prospective opportunity.

In the job search, it seems that half the battle is getting – and staying – “super organized.” Your Career Transition Binder is still the best, most effective tool for doing this!

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